The Practical AI Toolkit

The tool is formally approved by your organisation, or you have followed its approval process.

You use the organisation-provided account where available.

You know who handles data protection and IT approvals.

You have checked provider age and account terms for learner use.

You have checked assistive-technology compatibility.

No names, contacts, health/SEND or safeguarding information, or identifying combinations of details, have been entered into an unapproved service.

Any permitted personal-data processing has the required organisational assessment, notices and approvals.

You understand the service may collect information beyond your prompt.

No confidential or third-party copyrighted materials have been uploaded without permission or lawful basis.

You have checked facts, figures, dates and examples against reliable sources.

You have checked level, tone and reading demands.

You have reviewed bias, stereotypes and exclusion.

You retain responsibility for marking and decisions affecting learners.

Learners know who to tell if AI content is inappropriate or upsetting.

You have considered whether the tool is appropriate for personal or emotional advice.

You can explain your AI use to learners, families and managers.

Generated resources have meaningful headings, alt text and contrast.

You offer options rather than assuming a single tool works for everyone.

Full-level source materials remain accessible.

Learners without home internet or devices are not excluded.

You have checked qualification-specific awarding body / JCQ rules where applicable.

Learners know what AI use is allowed and how to acknowledge it.

AI has not produced evidence the learner must produce independently.

You know the organisation’s process for suspected malpractice.

You explain when and why AI was used, in line with policy.

You have noted the tool and date used.

You have set a review date after four weeks or one term.